The name of the Association shall be the International Au Pair Association.
There are six categories of membership:
A. Full Membership Voting
Full Membership Voting of the Association shall be open to profit and non-profit organisations engaged in the activity of sending or receiving au pairs.
Each Full Voting Member has one vote.
B. Full Membership Non-Voting
Full Membership Non-Voting of the Association shall be open to profit and non-profit organisations engaged in the activity of sending or receiving au pairs and that are more than 50% owned by a Full Member Voting of the Association.
C. Associate Membership
Associate Membership of the Association will be open to organisations which offer services to au pair organisations or au pairs themselves, such as language schools, hotels, transport companies, national youth organisations and insurance companies.
Associate Members may not vote.
D. Affiliate Membership
Affiliate Membership of the Association shall be open, at the discretion of the Executive Board, to small organisations regardless of geographical location which are engaged in or are developing au pair activities. Affiliate membership shall be limited to 2 years, at which time an upgrade to Full or Associate status will be required.
Affiliate Members may not vote, nor may they serve on the Executive Board.
E. NGO Membership
NGO Membership of the Association is reserved for non-governmental organisations, trade associations, not-for-profit organisations or other non-trading bodies with an interest in youth travel/au pairing.
NGOs are not entitled to vote. NGO Members may be co-opted to the Executive Board in an advisory and non-voting capacity on an ad hoc basis.
NGO membership status does not confer membership rights on the constituent members of the NGO association.
F. Honorary Membership
Honorary Membership may be bestowed upon an individual who in the opinion of the IAPA Executive Board has contributed in an outstanding manner to the objectives of the Association. Honorary membership will be ratified by the IAPA General Assembly.
Honorary Members may not vote. Nor may they be elected to the Executive Committee nor will they be required to pay membership fees.
The Executive Board is authorised to act on behalf of the General Assembly to review and take action on all matters relating to membership, including consideration of new membership applications and assignment to membership categories. These actions will have immediate effect and be legally binding as if approved by the General Assembly.
The Executive Board may delegate authority over membership matters to professional staff to the extent it deems appropriate.
The Executive Board, or its designate, may assign the status of “provisional member” in any membership category to an applicant if the following three conditions are met: i) the applicant has submitted a complete application, ii) paid any required application fees, and iii) is found to have met the eligibility conditions and standards for membership.
A list of provisional members will be maintained on the Association website.
Once per year, preferably in conjunction with the Annual General Meeting, Full Voting Members will vote to confer or deny regular membership status on provisional members. A two-thirds majority of votes cast is required to confer regular membership status on provisional members.
The Governing Body of the Association shall be the Members meeting in General Assembly. There shall be at least one General Assembly annually.
Agendas for this meeting shall be distributed four weeks in advance and shall include the following points:
The quorum for General Assembly meetings shall be twenty percent (20%) of the Full Members Voting of the Association.
Each Full Member Voting shall have one vote. Subsidiaries of Full Members Voting shall not have voting privileges. Unless otherwise stated, all decisions including the election of officers shall be by simple majority vote, abstentions not counting as votes.
Proxy voting is allowed although no single Full Member Voting may hold more than one proxy, such proxy being valid only for a specific General Assembly and the agenda points published as applying to that General Assembly.
The Association shall have an Executive Board consisting of at least four persons, but no more than six, including a Chairperson, a Vice Chairperson, a Treasurer and one to three Members.
The posts of Chairperson, Treasurer and Vice Chairperson are only open to individuals whose organisations are Full Members (Voting or Non-Voting) of the Association.
At least one member of the Executive Board must be from a receiving and one from a sending organisation. Each member of the Executive Board can only represent one IAPA member and no organisation may have more than one person on the Executive Board.
The Chairperson and Treasurer shall be elected by the membership. The Vice Chair shall be elected by the Executive Board.
Ballots for the posts of Chairperson and Treasurer shall be separate from the ballot of the ordinary members of the Executive Board.
The Executive Board will serve for staggered terms of three years.
The Executive Board may co-opt Members as it sees fit; such co-opted members of the Board shall not have a vote.
The Executive Board shall decide whether to increase or decrease the number of Board Members. The information shall be distributed together with the general call for nominations.
The Executive Board will be elected at the annual meeting of the General Assembly.
Legal Representation of the Association shall be executed by the Chairperson together with one other member of the Board.
The quorum for Executive Board meetings shall be three.
The voting at Executive Board meetings shall be by majority vote and in the case of equal votes the Chairperson shall have a second and casting vote.
Expenses of Executive Board Members attending Executive Board meetings other than the meeting at the IAPA Annual Conference or undertaking specific tasks on behalf of the Association shall be subject to approval by the Executive Board and paid by the Association.
The Executive Board shall:
The Financial Year of the Association shall be from 1 January to 31 December.
A comprehensive budget including an indication of the size of the annual contribution covering the financial year shall be distributed by the treasurer no later than four weeks prior to the new financial year.
Each Member shall pay an annual subscription fee. The level of the annual subscription can be varied by the Executive Board; such variation must be ratified by the General Assembly. The amount to be contributed shall be payable no later than one month after the invoices have been sent.
Liability of Members shall be limited to the annual subscription.
The Association’s assets cannot be subject to any claims for debt other than that incurred by the Association itself.
The General Assembly shall appoint a firm of chartered accountants to audit the accounts of the Association.
The audited annual accounts of the Association shall be distributed to all Members no later than four weeks prior to the General Assembly.
The Association is a founding Member of the World Youth, Student and Educational (WYSE) Travel Confederation (Dutch KvK 64789292).
In any matter not given consideration in the Constitution, the Association may look to the constitution and domestic rules, regulations and standing orders of the Confederation for guidance.